Website & Reader Privacy Policy
The Handbook Magazine Ltd — Company No. 09526995
Applies to visitors of www.thehandbook.com and newsletter subscribers
Last updated: 19 June 2026
About Us
This website (www.thehandbook.com) is owned and operated by The Handbook Magazine Ltd, a company registered in England and Wales, company number 09526995, with registered offices at:
The Handbook Magazine Ltd
LU.101, The LightBulb, 1 Filament Walk, London, SW18 4GQ
Telephone: 020 3021 0899
Email: support@thehandbook.com
ICO Registration: ZA611134
We are the data controller for personal data collected through this website. We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Data (Use and Access) Act 2025.
Information We Collect
Personal information — when you register, subscribe, or enter a competition, we may collect your name and email address.
Non-personal information — we may collect demographic data, IP addresses, browser type, and anonymised usage statistics when you visit our website.
Lawful Basis for Processing
- Consent — for newsletter sign-up, competition entry, and marketing. You may withdraw consent at any time.
- Contract — where processing is necessary to deliver a service you have requested.
- Legitimate interests — for anonymised website analytics to improve our content and services.
How We Use Your Information
- To send our daily newsletter and content updates (where you have opted in)
- To contact you about competitions, promotions, or surveys you have entered
- To manage your subscription or account
- To improve our website through anonymised analytics
- To comply with our legal obligations
You can unsubscribe from marketing at any time using the link in any email or by contacting support@thehandbook.com.
Data Sharing
We do not sell, trade, or rent your personal information to third parties. We may share data with trusted service providers (e.g. email delivery, hosting) under contracts requiring equivalent protections.
In the event of a merger, acquisition, or sale of the business, your data may transfer to the new entity with equivalent privacy protections.
Data Retention
- Newsletter and marketing data: retained until you unsubscribe or withdraw consent
- Subscription account data: retained for the duration of your subscription and up to 6 years thereafter
- Website analytics: anonymised data retained for up to 26 months
Your Rights
Under UK GDPR and the Data Protection Act 2018, you have the following rights:
- Right of access — request a copy of the data we hold about you
- Right to rectification — request correction of inaccurate or incomplete data
- Right to erasure — request deletion in certain circumstances
- Right to restrict processing — ask us to limit how we use your data
- Right to data portability — receive your data in a machine-readable format
- Right to object — object to processing based on legitimate interests
To exercise any right, email support@thehandbook.com. We will respond within one month. For further information, visit www.ico.org.uk.
How to Make a Complaint
Updated June 2026 under the Data (Use and Access) Act 2025 — you now have a statutory right to raise data protection complaints directly with us before escalating to the ICO.
Step 1 — Contact Us First
Email support@thehandbook.com with your name, a description of your concern, and the outcome you are seeking. We will acknowledge your complaint within 30 days and aim to provide a full response as promptly as possible.
Step 2 — Escalate to the ICO
If you are not satisfied with our response, you may escalate to the Information Commissioner’s Office:
Information Commissioner’s Office
Website: ico.org.uk/make-a-complaint
Telephone: 0303 123 1113
Post: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Third-Party Links
Our website may contain links to third-party sites. We are not responsible for their privacy practices and recommend reviewing their policies before submitting personal information.
Children’s Privacy
Our website is not intended for individuals under 16. We do not knowingly collect personal data from children. If you believe we have done so inadvertently, contact support@thehandbook.com.
Updates to This Policy
We may update this policy from time to time. Changes will be posted here with an updated date.
The Handbook UK Limited — Company No. 06320286
Celebrity & Influencer Database Privacy Notice
Applies to individuals listed in The Handbook’s media database at www.thehandbook.com/celebrity
Last updated: 19 June 2026
About This Notice
This notice is for the celebrities, influencers, and representatives whose professional contact information is included in The Handbook UK Limited’s subscription media database. It explains what data we hold, why we hold it, how it is used, and how you can control or remove it.
The Handbook UK Limited — Data Controller
LU.101, The LightBulb, 1 Filament Walk, London, SW18 4GQ
Telephone: 020 3021 0899
Email: support@thehandbook.com
About the Database
The Handbook UK Limited operates a subscription platform enabling PR agencies, brands, journalists, and marketing businesses to identify and connect with celebrities and influencers. Subscribers access professional contact information and social insight to facilitate legitimate commercial and media communications.
Personal Data We Hold
We hold the following categories of personal data for individuals in the database:
- Name and photograph
- Gender
- Job title
- Work address
- Agent and/or representative contact details (name, address, telephone, email, agency name)
- Social media profiles (Instagram, X/Twitter, YouTube, Facebook, TikTok and others)
- Social insight and audience analytics
- Areas of professional interest and expertise
- Audience demographics
This information is gathered from publicly available sources (where you are listed as a professional point of contact) or directly from you or your representatives with permission.
Lawful Basis for Processing
Our primary lawful basis is legitimate interests (Article 6(1)(f) UK GDPR). We have assessed that our interest in operating a professional celebrity and influencer directory is not overridden by your rights and interests, because:
- The data relates to you in your professional, public-facing capacity
- Listings primarily contain your agent or representative’s details, not direct personal contact information
- The database facilitates legitimate commercial and media communications
- You retain a clear and easy right to object and be removed at any time
Profiling: We use profiling to evaluate areas of expertise, audience demographics, and social insight, enabling subscribers to identify relevant individuals. You have the right to object to this profiling at any time — contact support@thehandbook.com.
How We Use Your Data
- To create and maintain your professional profile on the platform
- To give subscribers access to your agent or representative’s contact details
- To send quarterly verification emails so you can update or remove your listing
Who We Share Your Data With
Your data is shared with our subscribers — typically PR agencies, brands, journalists, and marketing businesses — who access the platform on a paid subscription basis to contact you or your representatives.
We do not sell your data to third parties. Service providers who assist in operating the platform may process data on our behalf under equivalent contractual protections.
Quarterly Verification
Every three months we email all contacts in the database to remind them of the information held and give them the opportunity to review, update, or remove their listing. You are not required to respond. To make a change at any time, email support@thehandbook.com.
Data Retention
We retain your profile for as long as you remain active in a public-facing professional role and have not requested removal. Your data is removed promptly upon request.
Your Rights
Under UK GDPR and the Data Protection Act 2018, you have the following rights:
- Right of access — request a copy of the data we hold about you
- Right to rectification — request correction or completion of your data
- Right to erasure — ask to be removed from the database
- Right to restrict processing — ask us to limit how we use your data
- Right to data portability — receive your data in a machine-readable format
- Right to object — object to processing or profiling at any time
To exercise any right, email support@thehandbook.com. We will respond within one month. For further information, visit www.ico.org.uk.
How to Make a Complaint
Updated June 2026 under the Data (Use and Access) Act 2025 — you now have a statutory right to raise data protection complaints directly with us before escalating to the ICO.
Step 1 — Contact Us First
Email support@thehandbook.com with your name, a description of your concern, and the outcome you are seeking. We will acknowledge your complaint within 30 days and aim to provide a full response as promptly as possible.
Step 2 — Escalate to the ICO
If you are not satisfied with our response, you may escalate to the Information Commissioner’s Office:
Information Commissioner’s Office
Website: ico.org.uk/make-a-complaint
Telephone: 0303 123 1113
Post: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Security
We implement appropriate technical and organisational security measures to protect your personal data from unauthorised access. Access to the database is restricted to paying subscribers bound by our subscriber terms.
Updates to This Notice
We may update this notice from time to time. Changes will be posted here with an updated date.
The Handbook Magazine Ltd (09526995) · The Handbook UK Limited (06320286)LU.101, The LightBulb, 1 Filament Walk, London, SW18 4GQ · support@thehandbook.com
