Privacy Notice for celebrities and influencers in The Handbook UK Limited’s media database
This is The Handbook UK Limited’s Private Notice for the individual celebrities and influencers included within The Handbook’s media database. It is here that you will find out how your personal data is dealt with, the control you have over it, and how we protect it. Within this Private Notice, you will find out what information we have about you, how we collect it, why we collect it, how it is used, and how we ensure it is kept safe. It will also explain your rights, how you can exercise your rights, and how the law protects you. If you do not wish to be kept on our media database, this Private Notice will show how your information can be taken out.
As per regulations which became enforceable on 25th May 2018 at The Handbook UK Limited will be compliant with GDPR. As part of this we will ensure that all personal contact information for EU contacts contained on The Handbook UK Limited will be opt in and that opt in has been acquired within the last 6 months as stipulated, and we are therefore, on an ongoing basis, compliant with GDPR.
About The Handbook
The Handbook UK Limited is a subscription service enabling our customers to identify and connect with celebrities and influencers within the public domain. The platform gives our subscribers access to celebrities, influencers and representatives contact information and social insight. For more details about our services, please visit our website at www.thehandbook.com
The Handbook UK Limited is the data controller and is responsible for your personal data. Our full contact details are below:
Address: 523 Old York Rd, London SW18 1SP
Telephone: 020 3021 0899
The Media Database
The Handbook UK Limited’s media database is a repository of information relating to celebrities and influencers, in particular contact information. This data can then be accessed by our subscription customers.
What personal information we collect and how we collect it
At The Handbook UK Limited, we limit the information collected for the use in the media database. The information collected includes basic information including your name, contact details, job title, public social media profiles, social insight, agent and/or representation information, areas of interest, and a demographic overview.
Contact information is gathered either via the public domain where contacts are listed as a person to contact in relation to the subject, or directly from the contact themselves. In the case of the latter we ask permission from the contact to add their information and contact details to The Handbook UK limited and be made available to our clients.
Types of personal data we obtain includes:
- Photograph of individual
- Job Title
- Work Address
- Agent and/or representative contact details, including name, address, telephone number, email, agency
- Social media profiles (Facebook, Instagram, Twitter, YouTube)
- Social insight
- Areas of interest (subjects of interest to you as an individual)
Every 3 months we email all contacts on our database to remind them of this information we share on them and enable them to opt out or update your information. When responding you are able to opt out of having any or all information held on the database.
The purposes for which we will use your personal data
Through using this information, we at The Handbook UK Limited create a celebrity or influencer profile for you and include it in our media database on the VIP subscription platform. Our customers can then access this information via our subscription server which is on a paying basis. Our role as a celebrity directory is to help create an effective way of communicating between our subscribers and celebrities and influencers. This is enabled through our paying subscribers accessing agents and representatives details.
Legal basis for processing your personal data
As a celebrity and influencer directory, we use your personal data to help provide our services to our subscribers. Using your data in this way also promotes you as a celebrity and/or influencer and also our subscribers. Our subscribers are able to communicate with you through the listing of your agents and/or representatives. If at any time you want to be removed from our media database please email us at firstname.lastname@example.org
How to have your profile amended or removed
Our priority is for you to be in control, which means if at any time you wish to see or amend your celebrity/influencer profile, please email us at email@example.com
How we use your personal data for profiling and tracking
In order for our subscribers to engage with you, we use profiling to evaluate your areas of expertise and interests, what age and gender your audience is, and your social insight.
You have the right to object to any of this profiling and if you would like us to stop, please contact us at firstname.lastname@example.org
How we share your personal data and who we share it with
We share your personal data with our subscribers. Our subscribers are typically PR agencies, journalists, brands and marketing businesses looking to get in contact with celebrities and influencers for brand deals, meetings, and interviews. We do not share your personal data with third parties.
We share your personal data with the following:
- Our subscribers: these are typically PR agencies, journalists, and marketing businesses.
Our security measures
We are committed to protecting your personal data and ensure safeguards are in place so that your data is protected from unauthorised access and improper use. We will remove your data if requested to do so by yourself.
How long will we use your personal data?
We keep your data on our database to help provide our subscribers with contact details for celebrities and influencers. If at any time you wish to have your personal data removed, you are able to opt out of having any or all information held on the database.
In certain occasions and circumstances, if you reside in the EU, you have the rights under data protection laws with regards to your personal data, including the right of access; the right to rectification; the right to erasure; the right to restricting processing; the right to object to processing; and the right to data portability. If you have any concerns, please email us at email@example.com
You have the right to request The Handbook UK Limited for copies of your personal data. You also have the right to request that The Handbook corrects any information you believe is inaccurate, and to complete any information you believe is incomplete.
You have the right to request for The Handbook UK Limited to restrict the processing of your personal data, under certain circumstances. As well as the right to object to the processing of your personal data, under certain conditions. You also have the right to request The Handbook UK Limited transfers the data we have collected to another organisation, or directly to you, under certain conditions.
If you would like to find further information on your rights, see the Guidance from the UK Information Commissioner’s Office (ICO). If you have any questions or concerns, feel free to email us at firstname.lastname@example.org
Delete My Facebook Data
The Handbook uses oembed to embed Instagram posts into out articles. We do not save your personal data on our server. Facebook policy requires we provide instructions on how to delete your Facebook data.
If you want to delete your activities for The Handbook, you can remove your information by following these steps:
1. Go to your Facebook Account’s Setting & Privacy. Click “Settings”
2. Look for “Apps and Websites” and you will see all of the apps and websites you linked with your Facebook.
3. Search and Click “The Handbook” in the search bar.
4. Scroll and click “Remove”.
5. Congratulations, you have successfully removed your app activities.